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Village Hall Management Committee

Village Hall AGM Agenda 2014

KING`S SOMBORNE

VILLAGE HALL MANAGEMENT COMMITTEE

(Charity no: 301866)

 

The Annual General Meeting of the Village Hall Management Committee will be held at 8.00 p.m. on Tuesday 6th May 2014 in the Village Hall, King`s Somborne

 

AGENDA

 

1. To receive any apologies for absence

 

2. To receive and approve the minutes of the AGM held on 23rd April 2013

 

3. To consider matters arising not covered elsewhere on the agenda  

 

4. To receive a report from the Chairman

 

5. To receive a financial report from the Treasurer for the year and to adopt the Accounts for 2013- 2014

     

6. (a) To receive a report from the Acting Chairman of the Development

          Committee

    (b) To receive a report from the Chairman of the Fund Raising Committee

 

7. To note that the Rates of Hire are not to be reviewed until after the planned re-furbishment of the Main Hall this summer   

 

8. To accept the resignation of officers/trustees previously serving

 

9. To elect the following VHMC officers for the year ahead

 

                Chairman, Treasurer, Secretary

 

                all of whom shall serve as Trustees of the charity

 

10. To record the names of representatives nominated by village organisations to   

 serve as Members/Trustees (13 in all) for the year ahead

              

11. To co-opt such other VHMC Members/Trustees (up to 4) as shall be

       considered necessary, including to serve as:

 

           Booking Secretary

 

12. To appoint an Independent Examiner

 

There will be a chance to ask the officers questions at the end of the meeting. 

                                                                                                        

 ER/ 6. 3. 2014


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